Administrative Coordinator at the Department of Neuroscience and Physiology

Gothenburg University meets societal challenges with versatile knowledge. 58,000 students and 6,800 employees make the university a large and inspiring workplace. Strong research and attractive education attract researchers and students from around the world. With new knowledge and new perspectives, Gothenburg University contributes to a better future.

At the Department of Neuroscience and Physiology at Sahlgrenska Academy, extensive research and teaching are conducted across broad areas of knowledge - from molecule to human. The operations consist of five sections: pharmacology, physiology, health and rehabilitation, clinical neuroscience, and psychiatry and neurochemistry.

The Department of Neuroscience and Physiology is now seeking an administrative coordinator.

Responsibilities

You will provide qualified support for the management at the Department of Neuroscience and Physiology, primarily for the head of department. You will also provide administrative support in research matters at the overarching departmental level.

Your work will include:

• Managing and reviewing various types of contracts.
• Planning meetings such as departmental councils, management meetings, and section dialogues, as well as writing minutes and meeting notes.
• Administering elections at the department.
• Coordinating scholarships.
• Being the department's coordinator for record-keeping and working with the registration of documents in the records. In connection with this, you will be responsible for follow-up and control.

General administrative tasks will occur, such as purchasing office supplies, orders, etc. Other tasks may also arise, and the content and conditions of the employment may change over time.

Qualifications

We are looking for someone with a university degree in public administration or other education deemed equivalent. High administrative competence and good knowledge of administrative procedures as well as good computer skills are required. Experience of similar tasks within universities and colleges, as well as familiarity with the regulations governing a state authority, is meritorious. Experience with Gothenburg University's administrative systems is also an advantage.

As a person, you are unpretentious with high integrity. You have a strong commitment to service and a pronounced service mentality. You can work independently, are flexible, and have the ability to take your own initiative to find solutions to develop and streamline administrative work. You are self-sufficient, efficient, and particularly meticulous and structured.

The work involves many contacts both internally and externally, which requires you to have high collaboration skills and enjoy interacting with others. You are skilled at communicating and have a good ability to express yourself both verbally and in writing in Swedish and English.

Particular emphasis will be placed on personal suitability.

Employment

The position is a permanent employment, 100% full-time, with placement at the Department of Neuroscience and Physiology. Start date: as soon as possible or by agreement. A probationary period may apply.

Other

Being a state employee has many advantages, here are some of them:

• 28-35 vacation days per year
• As a new employee, you have the right to vacation already during your first year of employment
• You can go to the doctor and dentist during paid working hours, and for sick leaves over 14 days, the employer pays a sickness benefit supplement
• Compensation for medication costs and doctor visits
• Parental leave supplement
• Health promotion allowance and the possibility of one health hour per week
• Opportunities for professional development through internal and external training
• Flexible working hours
• Possibility of remote work 2 days a week

Contact Information for the Position

If you have questions about the position, please contact Administrative Manager Jessica Engström, phone: 031-786 3375, email: [email protected]

Application documents should not be sent to the contact person.

Union Organizations

Union representatives at Gothenburg University can be found here: https://www.gu.se/om-universitetet/jobba-hos-oss/hjalp-for-sokande (https://www.gu.se/om-universitetet/jobba-hos-oss/hjalp-for-sokande)

Application

You apply for the position via Gothenburg University's recruitment portal by registering your application electronically via the website: https://www.gu.se/om-universitetet/jobba-hos-oss/lediga-anstallningar (https://www.gu.se/om-universitetet/jobba-hos-oss/lediga-anstallningar)

As an applicant, you are responsible for ensuring that the application is complete in accordance with the advertisement and that it reaches the university no later than the application deadline.

The application must be received by: 2026-02-05

The university actively works for a work environment with equal conditions and values the qualities that diversity brings to the operations.

The university applies individual salary setting.

According to the National Archives' regulations, the university is obliged to store application documents for two years after the appointment decision. If you, as an applicant for a position, specifically request the return of your documents, they will be returned after the two years have passed; otherwise, they will be disposed of.

To staffing and recruitment companies and to you as a seller: Gothenburg University uses contracted advertising agencies in connection with the recruitment of staff. We kindly but firmly decline direct contact with staffing and recruitment companies as well as sellers of job advertisements.